Hello Choir Families,
We appreciate your patience as we worked through how best to handle refunds of personal contributions toward our canceled music performance tour, originally scheduled for this coming weekend. Originally, we thought we might be able to schedule some sort of alternative activity that would involve traveling over a weekend in May, but of course we all know that now our schools are closed until the end of the school year.
Once we knew that we definitely were not going to have the tour in any form, we began work on dealing with what we are legally allowed to do as a non-profit in our membership to Parent Booster USA. First was ordering more checks since we don't usually write more than about 10 per year and now we suddenly need to write 50! Now that we have the checks, we can begin issuing refunds. We are able to issue checks for personal contributions only. Profit credits earned toward fundraisers do not count toward that total. We also usually have a $25 non-refundable deposit, but since we made the decision to pull out of the Music in the Parks festival before any payments were made to the tour company, we ARE able to credit that back as well.
What we do need from you, however, is information regarding who to write the check to and where to send it. While we keep track of check numbers in our spreadsheets, we don't have the name of the person who the check came from in our records. To help with this process, we've created a simple Google Form for you to complete so we get the funds sent to the correct place for the correct students/families.
Please complete this form ASAP in order for us to process your payment:
Again, thank you for your patience and understanding while we worked through this. None of us wanted to be in this situation, and we're doing the best we can to do what is best and safest for all of our students and families.
If you have specific financial questions, please contact Michele Snyder (email@example.com)
Shaun Cloonan, Steve Karpinski, Michele Snyder
The superintendent announced at the board meeting last night that all field trips from now until April 30 will be canceled or postponed. This affects us and the high school music department tour to Virginia. We are looking into alternatives to still hold some sort of culminating activity that involves performing and traveling after April 30 (assuming it is safe after that point). We don't want anyone to lose money or miss out on an opportunity to create lasting memories with friends in the music program. Once we know more, it will be communicated to families. If the rescheduled dates conflict with other obligations, we will work out refunds if needed.
Linked below is the information packet distributed at the parent meeting last night discussing tour details the the preliminary itinerary and costs. To reserve your space on the tour, please complete the commitment form and return it with your $25 deposit to the Choir Room drawer in "the unit" labeled Virginia 2020 by Friday, December 6.